Figma

Collaborative design platform for product and UX teams

Design & Creative
Subscription

For · Product, UX, and design teams within tech and scale-up organizations

Schedule an introduction www.figma.com

Figma is the dominant design and prototyping platform for product and UX teams. After the takeover by Adobe (which ultimately did not proceed), Figma remained independent and has significantly increased its enterprise pricing. The tool is popular due to its browser-based collaboration, but the license structure is complex and prices scale quickly as teams grow.
Figma works with editor seats (paid) and viewer seats (free or paid depending on the plan). In practice, viewer seats are often converted to editor seats without central control, leading to unexpected invoices.

Procurement considerations

Actively manage editor seats
Figma makes it easy for users to upgrade themselves from viewer to editor. This often happens unconsciously. Enable central seat control and review monthly who has editor rights.
Negotiate at the Organization level
Figma's Organization plan offers single sign-on, central control, and better audit options. Volume discounts are negotiable at this level — something Figma does not proactively communicate.
Watch out for the annual increase
Figma has increased prices for existing customers in recent years. Without active contract management, you automatically pay the new rates.

Compliance risks

Unchecked seat growth
Users can upgrade themselves to editor seats. Without monitoring, the invoice grows every month without anyone noticing.
Data residency for enterprise customers
By default, Figma stores data in the US. For organizations with GDPR obligations or sector-specific data location requirements, this can be a compliance risk.

Frequently asked questions about Figma

Frequently asked questions about Figma licences and procurement.

What is the difference between Figma Professional and Organization?

Professional is suitable for standalone teams with basic needs. Organization adds central control, SSO, and advanced audit logs — essential for medium and large companies.

Can I return unused Figma seats?

During the term of a yearly contract, this is not possible without negotiation. At renewal, you can reduce the number of seats. SoftVaro can help to prepare this in time.